Stellent Announces Integrated Email Records Management
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Stellent, Inc. announced today expanded email records management functionality as part of its ongoing commitment to providing comprehensive records management and compliance solutions.
"Email has become a primary means for communicating with employees, partners and customers," said Charles Brett, senior program director for META Group. "Many of these communications and related attachments are critical records, which need to be managed in order to comply with the growing number of regulatory mandates. Enterprise content management solutions that seamlessly manage email records can help companies efficiently tackle these business challenges."
Stellent’s email records management functionality is offered as a part of Stellent’s Universal Content Management architecture. Because of Stellent’s integrated approach to enterprise content, email managed in the Universal Content Management environment can automatically take advantage of the functionality available in Stellent Records Management. With its expanded records management functionality, Stellent now offers a complete set of features to support effective email records management activities. Users can now:
• Submit email and email attachments into Stellent’s Universal Content Management system through a drag-and-drop interface in Microsoft Outlook.
• Submit email and email attachments into Stellent’s Universal Content Management system through its integrated SMTP server, allowing users or applications to send this content directly to content folders, project folders or record plans.
• Index email attachments and make them searchable, as well as present them in Web formats such as PDF or HTML.
• Attach native or converted content stored in the Stellent system to emails created in standard email applications.
• Automatically tag email and attachments for records management.
• Where appropriate, designate email and attachments as “candidates” for a record, triggering a workflow to have them reviewed by a records manager for final determination.
• Track Microsoft Outlook email contributions and all related activities, including workflows, access and disposition.
“Our email management capabilities allow companies to easily manage emails in the same manner and location as all other business content,” said Dan Ryan, executive vice president of marketing and business development for Stellent. “Combined with the enhanced Stellent Records Management capabilities and DoD 5015.2 certification we also announced today, customers can fully leverage their Universal Content Management infrastructure to efficiently and comprehensively manage their email as records.”
27.02.2004, Stellent GmbH
